Space booking policies and guidelines

Conference and Event Services adheres to the UNBC Space Booking Policy. Please review it carefully before booking a space. 

A well-organized event starts with a plan. The earlier you start planning the better. We have created some helpful tips for new and experienced event planners to consider. Download our Conference and Event Planning Guidelines to help you plan your event.

NUGSS student-led organizations

University space will only be booked if the Northern Undergraduate Student Centre is not available or adequate. Booking requests made by UNBC students may be sent to NUGSS for review and approval prior to confirmation. Please allow time for review. 

We have created helpful tips for students to consider in their event plans. Download the documents below. 

Faculty, staff and NUGSS student-led organization bookings

If you are UNBC faculty, staff, or are representing a NUGSS student-led organization, please review the Important Information Regarding COVID-19. Click on the acknowledgement, then complete and submit the Room Booking Request Form.

Your booking request must be sent at least three days before your event. A booking confirmation will be sent to the email address you provide below.

Contact information
Please note, the department, program or student-led organization named on this form is responsible for the event. This includes ensuring the space is satisfactorily setup and the attendees needs are taken care of. For example: catering, audio-visual, signage, greet guests.
Event Information
Every attempt will be made to book the preferred location. If not available, a comparable option will be booked.
(i.e. u-shape, classroom style, round tables, theatre)

Or contact Dana Hospitality at 250-960-5782 or email

To book A/V equipment, please call the EMS department at 250-960-6470 or email

Please provide a general description of the event. For example: youth camp, exam, film screening.
If you have been in touch with UNBC Command or Health and Safety about this event please indicate so in the note section above.