Space booking policies and guidelines

Conference and Event Services adheres to the UNBC Space Booking Policy. Please review it carefully before booking a space. 

UNBC faculty, staff, or NUGSS student-led organizations, must acknowledge the important safety information and then submit the Room Booking Request Form below.

Booking requests must be sent at least three business days prior to your first event date. A Booking Confirmation will be sent to the email address provided.

How to Plan Your Event

A well-organized event starts with a plan. The earlier you start planning the better. We have created some helpful tips for new and experienced event planners to consider. Download our Conference and Event Planning Guidelines to help you plan your event.

Room booking tips and process 

NUGSS student-led organizations

University space will only be booked if the Northern Undergraduate Student Centre is not available or adequate. Booking requests made by UNBC students may be sent to NUGSS for review and approval prior to confirmation. Please allow time for review. 

We have created helpful tips for students to consider in their event plans. Download the documents below. 

Ceremonial Fire Circle

The Fire Circle can be booked by UNBC staff, faculty and NUGSS student-led organizations for ceremonies, educational opportunities, and other gatherings that are culturally appropriate. Visit the Ceremonial Fire Circle webpage for more details.

Download the Fire Circle booking procedures

Safety Acknowledgment & Room Booking Form

  1. The UNBC Safety and Risk Management Communicable Disease Plan lists the measures UNBC is taking to prevent the spread of all communicable diseases, including but not limited to COVID-19, H1N1, SARS, influenza, measles and monkeypox. Please inform event attendees of any/all recommendations,orders, notices or guidance’s issued.
  2. Do not reconfigure, remove, or add furnishings, and do not exceed room capacities.
Contact information
Please note, the department, program or student-led organization named on this form is responsible for the event. This includes ensuring the space is satisfactorily setup and the attendees needs are taken care of. For example: catering, audio-visual, signage, greet guests.
Event Information
Every attempt will be made to book the preferred location. If not available, a comparable option will be booked.
(i.e. u-shape, classroom style, round tables, theatre)

Dana Hospitality is the exclusive food service provider for Catering Services at all UNBC locations in Prince George, apart from NUGSS operated spaces and UHNBC. To place a catering order, go to CaterTrax. Please contact Dana Hospitality at phone: 250-960-5782 or email: catering.coordinator@unbc.ca.

To book audio visual equipment, please contact Educational Media Services at 250-960-6470 or email support@unbc.ca.

Please provide a general description of the event. For example: youth camp, exam, film screening.