Checklist

This checklist will help you navigate the steps you are required to do in order to graduate from UNBC.

1. Confirm Degree and Requirements

Undergraduate Students

Use the Degree Evaluation Tool within Student Online Services to confirm that the current curriculum appearing for you is the program you intend to graduate with. If the curriculum appears incorrect (example: missing a minor), please submit the appropriate declaration form found at: www.unbc.ca/registrar/forms. If you have any questions about your degree requirements, please see Student Advising.

Graduate students

This step is not required.


2. Apply to Graduate (Mandatory)

The Application to Graduate is mandatory for processing all graduation requests, and must be done upon registration of your last semester. A non-refundable, non-transferable processing fee will accompany each application. If you are graduating with multiple credentials (e.g. a degree and a certificate) you will need to apply for each separately. The online application for graduation is now open.

If you are having trouble, please click here for instructions.


3. Complete the Online RSVP (Mandatory)

Students who have applied to graduate, or who have had a degree conferred in the September or January semesters, must submit an online RSVP. The online RSVP form will be available on April 1.

Why is the form mandatory?

  • Need to check address information in order to mail your parchment 
  • Need to check address information for alumni package mailing (includes some swag)
  • Need to verify the correct pronunciation (phonetics) for your name - ALL names and credentials are read

If you have trouble logging in to the form, please contact the Convocation Office at convocation@unbc.ca or call 250-960-6304.

RSVP instructions:

  1. Log in to MyUNBC.ca and find the link to the ConvocationRSVP Form, on the right hand side under "Applications." Please use a Chrome browser.
  2. Click on "Fill Convocation RSVP Form."
  3. Select whether you plan to participate in the virtual ceremony or not. 
    1. If you select "I Will" there is no parchment selection- parchments will automatically be mailed FREE of charge.
    2. If you select "Will not" you will be prompted to select from "Courier" or "Pick up" options. 
      1. Two important notes:
        1. The Pick up option is dependent on Provincial Health guidelines at the time.
        2. Courier selection indicates a fee - does NOT apply for 2021 - parchment will be mailed FREE of charge.
  4. Update your mailing address to where you can receive the parchment in June (cannot just be a PO box), and make sure the phone number is up to date.
  5. Provide an alternative email (optional).
  6. Provide a recording of your name pronunciation (use the record button and then stop button). If needed, you can start a new recording which will override the previous one. 
  7. Vote for Class Song using the drop down box.
  8. Read the Privacy & Consent section.
  9. Click that you consent and have understood the instructions.
  10. Click the "Submit" button.

4. Order Convocation Regalia 

If participating in the ceremony or getting Artona portraits, graduands are required to rent black gowns or specific graduate level regalia, as well as the appropriate hoods for their degree. These items are rented or purchased through the UNBC Bookstore, online only. Please visit bookstore.unbc.ca for more information or click the link below.

Tassels and mortarboard may be purchased as keepsakes, as well as parchment frames and alumni swag.  


5. Upload content to StageClip

This content will be used to personalize your degree slide in the Virtual Convocation ceremony, and also be available for download to share on social media. You will be sent instructions on how to upload a message, photo, and video to StageClip using their online portal in June.

Our advice:

  • Be creative
  • Use the Class of 2021 Instagram filter if you didn't rent regalia (available in the portal)
  • Leave a buffer at the start and end of the video so you don't get cut off 
  • Remember clips are 10 seconds in length (this is a constraint from StageClip that cannot be changed)

UNBC StageClip 2020 example 1

UNBC StageClip 2020 example 2

UNBC StageClip 2020 example 3

UNBC StageClip 2020 example 4

The portal for submissions will only be available for two weeks. The Convocation Office will send you email reminders about deadlines, so make sure to continue to check you email regularly to ensure you don't miss this opportunity.

6. Ensure Fees are Paid

You will not receive your parchment until you pay all outstanding fees. Not all fees show up on your Student Services account, so please contact the Cashier's Office to confirm status: cashier@unbc.ca or call 250-960-6531.


7. Check UNBC email

In order to ensure privacy, all email communications related to your official degree audit and Convocation are sent to your UNBC student email account. If you cannot access this account, your password may need to be changed.

If you applied to graduate, various emails will be sent in the Fall and Winter semesters. If you are not receiving any information about graduation or Convocation please contact credentials@unbc.ca or convocation@unbc.ca to let us know.

Note: maintaining access to UNBC email is your responsibility; external preferred emails will not be used for graduation purposes. If you are having issues with your email please email support@unbc.ca


8. Prepare for Convocation Day

In accordance with the British Columbia’s Freedom of Information and Protection of Privacy Act, UNBC publicly discloses the names, hometowns, and credentials of graduates during Convocation, celebrations, ceremonies, and related events. Graduates may also be recorded or photographed during these events, or provide their own personal content to include at these events. By participating in these activities, you are consenting to any of your recordings or photographs taken during Convocation to be used for promotional purposes and that use can be disclosed to you anytime a request for this information is made in the future.

If you have any issues with being published in the program, or participating in the ceremony, you can apply for an exemption. Please contact the Convocation Office for further inquiry: convocation@unbc.ca Please note responses may be delayed since the Convocation Office is working remotely.

Family and friends

We may send you information that would be helpful to your parents, friends and family, so feel free to forward it along to them. Give them all the information they need to help celebrate your amazing accomplishment.

You

Please read all the communications sent to you and use the website as reference. It is your responsibility to keep informed, and we do our best to message on multiple platforms (email, website, and social media). We are certainly here to answer any questions you have, but a lot of information is easily found if you prepare.


9. Celebrate Your Day!

UNBC's Convocations are a special and positive occasion to celebrate you, our amazing graduates. Take the time to enjoy your achievements and know we are so very proud of you!