Scheduling a master's degree oral examination (defence)

Before you proceed to requesting a defence, please ensure that you are registered and that you have applied to graduate. The majority of students will apply online. However, please note that if you previously applied and withdrew an application to graduate or have graduated from another degree at UNBC, you may have to submit a paper application form.

Deadline for request

Upon receipt of the necessary paperwork and copies of the thesis, the Office of Graduate Administration requires a minimum of six weeks before the date of defence. It is extremely rare for these time requirements to be waived therefore student should plan their submission well in advance of the proposed date of defence. When identifying a date for defence, student should be aware of the deadlines and blackout periods in each semester.

As you review the deadlines below, remember that the date listed is the absolute final day to submit a request. You must ensure you've allowed at least six weeks prior to the proposed defence date when you submit the form. Also note that if you submit your request for a defence at the end of the semester, you may not have sufficient time to complete revisions in order to meet the deadline for grade submission and eligibility to graduate in that semester. Plan carefully, and if you have questions, please ask (grad-office@unbc.ca).

We encourage students to submit their request to defend as early as possible before the deadline in order to ensure their preferred date and time of defence are available (time slots are awarded on a first-come, first-served basis).

To allow for fulsome support and and availability, defences will normally be scheduled on weekdays only between 9:00AM and 2:30PM, with 2:30PM being the last available starting time for the defence to begin at. Later times may be granted under special circumstances, though these times will not be guaranteed to have IT or Graduate Administration support for the full duration of the defence. Our office is available from 8:30AM - 4:30PM on weekdays to offer fulsome support for defence administration. Defences cannot be scheduled on weekends or holidays due to office closures.

Winter (January) 2024 Semester Deadlines

• Last day to submit a request for oral examination (Master's Degree/Project) for Winter 2024 defence with Spring 2023 graduation: March 8, 2024.
• Last day to submit final documentation post-defence with all revisions complete and approved: April 24, 2024 (final grade deadline).
• Blackout period for defences (no defences can be scheduled during this time): April 17, 2024 to May 8, 2024.

Spring (May) 2024 semester deadlines

• Last day to submit a request for oral examination (Master's Degree/Project) for Spring 2024 defence with Fall 2024 graduation: July 2, 2024.
• Last day to submit final document post-defence with all revisions complete and approved: August 20, 2024 (final grade deadline).
• Blackout period for defences (no defences can be scheduled during this time): August 12, 2024 to September 13, 2024.

Forms and requirements

Request for Oral Examination: At least 6 weeks prior to the date of oral examination, submit the request for exam to grad-office@unbc.ca. Along with this request, you must also include both a Word and PDF copy of your dissertation.

Presentation: 72 hours prior to the defence, students are also required to submit a copy of their PowerPoint presentation to grad-office@unbc.ca.

Restricted oral examination (optional): For requests to restrict the oral examination, this form must be included with the request to schedule the oral examination.

Post-defence requirements

Ensure you submit required changes to your supervisor within the specified time frame from defence as discussed with the committee.

Please submit a final PDF copy of your thesis by email to grad-office@unbc.ca.