Pay information and forms

Employee information form

Please fill out and return form to to update your employee information such as address, phone, banking information, emergency contact and formal name changes.

Pay schedules

Salaried employees are paid bi-weekly for the two-week period inclusive of the pay week.

Pay schedule for 2024

Month Pay dates
January 12 26
February 9 23
March 8 22
April 5 19
May 3 17 31
June 14 28
July 12 26
August 9 23
September 6 20
October 4 18
November 1 15 29
December 13 27

Hourly employees

Please complete and deliver the time sheet below to the Finance department by noon the Friday before each pay date.

Employee leave requests

The process for submitting a leave request has changed as of November 21, 2022. Please do not use the leave form PDF document to submit your leave request as it is no longer being used.

Instructions for submitting a leave request

  1. Visit the UNBC Ellucian Portal and sign in using your UNBC login credentials.
  2. Click the green '+ Request' button in the top right corner.
  3. Click the 'Start' button.
  4. Specify whether you are submitting the request for yourself or on behalf of someone else, then click 'Confirm'.
  5. Ensure your supervisor is selected in the 'Supervisor / Acting Supervisor' drop-down list.
  6. Choose the dates of your leave.
  7. Click the 'Add leave reason' button.
  8. Choose a 'Reason for leave' from the drop-down menu and enter the number of hours requested in the text box.
  9. Optional: Enter a description and attach any documents, then click the 'OK' button.
  10. Optional: Choose the name of a person you want to send a copy of your leave request.
  11. Click the 'Submit' button.

Employee holiday schedules

Overtime authorization

Salaried employees reporting pre-authorized overtime hours should submit them using the form below. 

Acting or additional duties pay

Employment verification

Employee tuition waivers