Office of the President

Event appearance request form

Request for President's participation

Thank you for inviting President and Vice Chancellor, Dr. Geoffrey Payne, to participate at your event. Please complete the form below so that the President can appropriately support your event’s success.

Please submit your request at least three weeks in advance of your event. The President's office will contact you shortly after your request is made to confirm details and the President’s availability.

If any of the details (timing, location) of your event change prior to receiving a response, contact Anne Rushton, Executive Assistant to the President at anne.rushton@unbc.ca with the update.

Before proceeding, please note this form asks that you provide detailed information about your event, including event attendees, agenda, and briefing notes/key messages.

Guidelines for requesting appearances

The Office of the President must be aware of all event appearances for the President.
An Event Appearance Request Form must be submitted to the Office of the President three weeks prior to the date of the event.
This form must be filled in for each request, even for annual events. You may want to save the information you submit for future years.
Event attendance is not guaranteed and is subject to the availability of the President.
All events must be cleared with the Office of the President before the President can confirm attendance.
If a bio, photo or university logos are to be used during or for the event, contact UNBC Communications and Marketing office at communications@unbc.ca.
For on-campus events, all outside media permissions and/or credentials associated with the event must be coordinated with the UNBC Communications and Marketing office.

Event organizer contact information

First name *

Last name *

Title *

Organization or UNBC department *

Phone *

Cell phone

Email *

Event information

Event name *

If 'Other', please specify

Event date *

Month

Day

Year

Event start time *

Hour

:

Minute

am

pm

Event end time *

Hour

:

Minute

am

pm

Remarks start time

Hour

:

Minute

am

pm

Please provide the time the President would begin his remarks if it differs from the event start time.

President's remarks start time *

Hour

:

Minute

am

pm

President's remarks end time *

Hour

:

Minute

am

pm

Will a podium be available? *

Event location *

Please provide the full address if the event is off campus.

Event building *

Event room number *

Event requirements

President's role *

Speaking

Co-host

Master of Ceremonies

Attendee

What are you hoping to achieve by having the President at the event? *

Dress code *

Business Attire

Formal

Hard Hat and Steel-toe Boots

Business Casual

Alternate representative *

Yes

No

If the President is not available, do you want to request an alternative Senior Administrator?

Audience information

Description of the organization/group/faculty *

How many participants will be in the audience?

Who is the audience?

Please profile any details about the event attendees.

Will dignitaries, government officials or VIP be in attendance? If so, please provide a guest list. *

Will other members of UNBC's senior administration team be in attendance? If so, please provide their names.

What are the roles of the senior administration who will be in attendance?

Master of ceremonies / Host

First name *

Last name *

Title *

Introducer information

Please provide information about the person who will be introducing the President at the event.

Will the MC/Host introduce the President? *

Yes

No

First name

Last name

Title

Greeter information

Please provide information about the person who will be greeting the President at the event.

Will the MC/Host greet the President? *

Yes

No

Where will the President's greeting take place? *

First name

Last name

Title

Cell phone

Gift/award presentation

Will there a gift or award presentation at the event?

Yes

No

Will the President be presenting the gift or award?

Yes

No

Gift/award presenter

Please provide information about the gift or award presenter for the event.

First name

Last name

Title

Honouree information

Is the event in honour of someone? *

Yes

No

First name

Last name

Title

Honouree biography

Please provide a short biography on the Honouree and any details regarding their relationship with UNBC.

Speaking/writing request information

If 'Other', please specify

Key message *

Please specify the key message you would like the President to deliver. Include all relevant messages, suggestions, and information.

Length of speech *

Acknowledgements *

Please provide details on any acknowledgements that should be included in the President's remarks, including phonetic spellings of any names.

Once you submit the form, you will be sent an email confirmation that your request has been received. If you do not receive a confirmation email, please contact the Office of the President at 250-960-5600 or email Anne Rushton, Executive Assistant at anne.rushton@unbc.ca.

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