Graduate Forms
The Office of Graduate Administration is currently in the process of updating our forms to a new template. Our new forms will not alter the previous content but the format will be different. Please ensure you save a copy of all forms you submit to the Office of Graduate Administration.
Key Tips: Download forms first (do not complete in a web browser). Update your software. If working in VMWare, double check the form has not opened in Edge.
Student Forms
Instructions for Digital Signatures
Key Tips: Download forms first (do not complete in a web browser). Update your software. If working in VMWare, double check the form has not opened in Edge.
- The registration form is available on the Office of the Registrar's website.
- Program Approval Forms
- Program Revision Form
- Supervisory Committee Approval Form
- Supervisory Committee Revision Form
- Progress Report Form (required form as of July 1, 2021)
- Time Extension Request Form
- Leave of Absence Request
- Withdrawal with Permission
- Continuation from Masters Student to a Doctoral Program
Visiting Students
- Click here for domestic students seeking to complete coursework at UNBC attending a university in British Columbia, Alberta, Saskatchewan or Manitoba.
- Click here for domestic students seeking to complete coursework at UNBC attending a university in a province other than British Columbia, Alberta, Saskatchewan or Manitoba.
- Click here for domestic students attending a Canadian university who wish to visit UNBC for the purposes of conducting research (not intending to take courses).
- Click here for international students who wish to attend UNBC for the purpose of conducting research (not intending to take courses).
Faculty Member Forms
Other Completion Routes
This section applies to students completing a program terminating in anything other than a thesis or dissertation (comprehensive examination, project, portfolio, practicum, major paper).
- Pre Requirements of Grad Students before Defence Paperwork Submission
- Notice of Intent to Compete Request Form
Defences
Master's Defence
- Master's Degree Request for Oral Examination
- Restricted Oral Examination Request Form
- Excluded Thesis Dissertation Project from Archive Submission for 1 year
PhD Dissertation
- Request for Oral Examination (PhD)
- Declaration of Readiness for Oral Examation (PhD)
- Restricted Oral Examination Request Form
- Excluded Thesis Dissertation Project from Archive Submission for 1 year
Requirements, Guidelines, Policies and Copyright Information for Graduate Students
- Pre Requirements of Grad Students before Defence Paperwork Submission
- Title Page and Abstract Template (word version)
- Formatting Guidelines for Thesis, Dissertation and Projects
- Copyright in Theses and Dissertations
- Policy on the Appointment of an External Examiner
- Definition of Oral Examination Results (Pass, Fail, Adjournment)
- Chair's Guidelines for Master's Degree Defences
- Chair's Guidelines for Doctoral Defences
Post Defence
Awards & Scholarships
- Award and Scholarship forms can be found on the Office of Research Website.
