ITS Maintenance/Information for this week:

 This is your weekly digest of system maintenance/information and downtime. All notices are also posted on the myUNBC Student Portal (Ellucian Experience), gounbc.sharepoint.com for Employees, support.unbc.ca and on unbc.ca /its. Please see one of these locations for maintenance notices.

 ITS Maintenance Notice:  Wednesday, March 22^nd  || Time: 10:00pm – 4:00am

SharePoint Server Maintenance: All internal SharePoint sites require patching and will be unavailable

• Our.unbc.ca
• Bog.unbc.ca
• Please note that this maintenance does not involve SharePoint Online (Teams/OneDrive) environments

ITS Maintenance Notice: Thursday , March 23^rd  || Time: 10:00pm – 4:00am

Windows Server Maintenance

 All Windows Servers are impacted – FAST access may be intermittent during this window.

 Linux Host Maintenance

 All Linux hosts are impacted

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ITS Advanced Maintenance Notice: Wednesday, March 29^th || Time: 8:00am to 4:30pm  

FAST Upgrade: During this maintenance, FAST (fast.unbc.ca) will be unavailable.

Note: This maintenance will be performed during Regular Business hours, we apologize for the inconvenience this will cause.

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ITS Information Notice: SharePoint On-Premises will be discontinued March 28th 

 All UNBC SharePoint On-Premises sites (our.unbc.ca / intranet.unbc.ca) will be shut down and the content migrated to SharePoint Online (gounbc.sharepoint.com) by UNBC ITS.  

 Note: This does not affect myUNBC/Ellucian Expereince (https://experience.elluciancloud.ca/unbc/)   

 Why do we need to take this action?   

SharePoint On-Premises will no longer receive maintenance and security updates from Microsoft as of April 2023, which means that continued use will become highly risky. Consequently, we will discontinue this service by March 28^th, 2023.   

 Note: If you opted out of your SharePoint On-Premises site being migrated then you can disregard the following actions below. 

Actions required by Site Owners

• Examine your SharePoint Online site and confirm that none of the content is missing/broken.  
• Update any web page links, bookmarks, or documentation which direct people to the old location, to use the new location instead.  
• If your site has any Workflows, please re-publish them. This will reduce the number of issues that occur post migration.  
• Alerts were NOT migrated. Please advise the users of your site that they will need to recreate any Alerts they are using.  
• Please co-ordinate with the members of your site on all these actions.  

 Resources  

• Migration Overview: https://unbc.teamdynamix.com/TDClient/87/Portal/KB/ArticleDet?ID=4879  
• Best Practices for Data Storage:  https://unbc.teamdynamix.com/TDClient/87/Portal/KB/ArticleDet?ID=4248  

Who do I contact if I have questions or concerns?   

Please send questions and concerns to SharePointMigration@unbc.ca and a member of the project team will get back to you.